Salary Exchange Plans
A salary exchange plan means that an employee can make gross salary exchange for the benefit of extra pension provisions. Nordea Node's solution for salary exchange is completely digital, where you as the employer determine the rules and conditions in the form of amounts, proportion to salary, tax allocation and salary range. You also define which employees will be able to apply for a salary exchange. The employees that are covered can apply for the salary exchange when logged in to nordeanode.se. After an application has been made it shows up as a matter that must be approved by the administrator. The application generates an agreement on salary exchange between the employer and the employee. The agreement is signed by both parties as soon as the application is approved.
Nordea Node's solution for salary exchange is completely digital, where you as the employer determine the rules and conditions in the form of amounts, proportion to salary, tax allocation and salary range. You also define which employees will be able to apply for a salary exchange. The employees that are covered can apply for the salary exchange when logged in to nordeanode.se. After an application has been made it shows up as a case that must be approved by the administrator. The process for the management is as follows: Employees apply for the salary exchange plan, the application generates a case for the administrator to approve or reject. Applications that are approved no later than the last day of the month by the administrator become active the following month. If the application is rejected, the administrator can write a reason that can be read by the employee when logged in to nordeanode.se. The current documentation and report file for salary exchanges are available under Salary Exchange Plan on the first of the month. Register salary deductions for employees who have applied for and changed the amount of salary exchange. If the employee is covered by ITP 1, the gross salary paid in cash must be reported to Collectum. Check that a deduction for salary exchange has been made before submitting the file to Collectum. Collectum's invoice payment process is around the 12th, check the date at www.collectum.se. If the employee is covered by ITP 2, the salary before and after the salary exchange must be reported to Collectum. If the salary exchange premium is to be handled within the framework of Collectum and the ITP option, invoicing details must be reported to Collectum each month according to their template for Single Premiums. Nordea Node assists with an Excel template with information about premiums for each employee. The Excel template must be submitted via Collectum's internet office on a monthly basis, no later than on the 15th. If the salary exchange premium is handled through Nordea Node and Nordea or Nordnet, the invoice from Nordea or Nordnet will arrive around the 12th. Both companies invoice in advance, which means that the first invoicing for a salary exchange consists of two months. For example: An employee applies for a salary exchange on March 10. The application is approved by the administrator before March 31, and thus becomes active on 1 April. The pension invoice which arrives on April 12, refers to May and also includes the first month of April for this salary exchange. The invoice must be paid before the last day of the month.
For employees with ITP 1, the gross salary paid must be reported each month to Collectum. Since it is the salary after the salary reduction that is reported, the ordinary allocation to ITP 1 is reduced, to compensate for this the corresponding amount is added to the premium that is subject to the salary exchange. This is done automatically in the invoicing details for the employees you have registered as ITP 1- affiliated. For employees with ITP 2, you report both the pensionable annual salary before the salary reduction and after the salary reduction to Collectum.
As an Administrator, you can create articles to share with employees. Follow these steps to create articles: Log in to nordeanode.se. Go to "Administration". Choose "Articles" and "Create article". Write a title and preamble. Write the content of the article. Upload an image. Choose which benefit group(s) you want to share the article with. Choose which organizational units (departments you want to share the article with). Select category for the article. You can also mark the article as important. Choose the date on which the article is to be published. Choose visibility and save.
In the portal we collect all of our partners’ invoices and make them available to you as the employer. To get started, one or more invoice recipients need to be specified and a format needs to be selected in which the invoices will be sent. Select Invoicing under "Company settings". Enter the e-mail address to which the invoices are to be sent and the format you wish to receive the invoices in. As soon as there is a new invoice to collect, it will be forwarded to the specified address in the desired format.
Our services are built around benefit groups and are based on the benefits defined by the employer. Employees are added to a benefit group by file import or by manual entry. You can also create a benefit group by choosing "Benefits" and "Create a Benefit Group". Once you have named the benefit group, you can add and configure the benefits to be included in the benefit group. You can add an unlimited number of benefit groups. An employee can only belong to one benefit group at a time. You can easily change benefit group for the employee at nordeanode.se. To support the accounting, employees can be divided into different cost centres. The invoices are divided by cost centres. You can easily set up cost centers and connect employees to them. Our' invoicing service will then automatically create invoices and accounting documents based on cost center.
With Nordea Node you can share job offers with prospective candidates, you can easily and neatly show the total remuneration and the benefits you offer. Follow these steps to create a job offer: Log in to nordeanode.se. Go to "Administration". Choose "Jobs" and "Create job offer". Fill out information such as salary, collective agreement, holidays and preventive health care allowance. Add a description and share the job offer.
Nordea Node offers you a flexible communication platform. You can post new messages, and direct them to benefit groups and cost centres. You can also attach files to these messages and link to a categoy. This allows you to use the platform also to manage the company’s guidelines. Follow these steps to add your own offer: Log in to nordeanode.se. Go to "Administration". Select "Offers" and "Create your own offer". Here you add details about the offer and the supplier. You can upload an image and attach files, choose which benefit groups can take advantage of the offer and the validity period. You can easily review the offer and then save and it is posted.
Employees who have more than 1 hour of work in front of a monitor every day are entitled to an eye examination and computer glasses, if necessary, paid for by the employer. If safety glasses are required at work, these should also be paid for by the employer. Nordea Node simplifies management and reduces costs with our procured suppliers of these services. The company sets its policy for terminals and / or goggles via our procured suppliers together with Nordea Node. The benefit is made visible to employees through an offer at nordeanode.se. Through offers, the employee easily books an eye examination with the chosen supplier and the company is invoiced according to agreement. For any costs in addition to the company's policy, the employee pays directly in the store when ordering, smoothly and easily.